What do Lego, chocolate and a giant snakes and ladders board have in common? Well, they were all props used by members of the HVCats team to demonstrate to forty eager new professionals just how exciting cataloguing is as a career at CILIP’s New Professionals Day 2012. In this post Deborah Lee, Senior Cataloguer at the Courtauld Institute of Art, and Jennie-Claire Perry, Acquisitions & Metadata Librarian at the University of the Arts London, reflect on their workshops.
The workshop kicked off with a Lego classification activity led by Deborah Lee, who says: “we designed this activity to show some of the basics of faceted classification using a more kinaesthetic method, i.e. participants spent the activity handling lots of quasi-Lego bricks. In groups the attendees came up with possible facets (in the loosest sense of the word), considered hospitality issues and saw scattering first hand as they attempted to build a tower out of bricks scattered across their colour-based classification system. It was exciting to see some of the more creative ideas for possible facets: smell, taste and rarity were all suggested. The highlight of the activity was seeing the various groups race to build their towers as quickly as possible with the winning team those who finished the tower and shouted “Ranganathan” first. Chocolate (and hopefully a lifetime of always remembering Ranaganthan’s name and work) was a reward for the winners. The biggest challenge in co-leading the workshop was controlling the pesky quasi-Lego bricks which seem to get everywhere; I’m still finding pieces at the bottom of my bag one week on …”.
The workshop then moved on to an interactive session on the ups and downs of running a cataloguing department, led by Jennie-Claire Perry. Jennie says “The brief was to cover a topic related to cataloguing and classification in an interesting and preferably interactive way, rather than simply standing up and talking through a PowerPoint. After a few emails back and forth, Deborah and I decided that if it was interactive they wanted, it would be interactive they got, and came up with the idea of gamifying cataloguing management using a giant snakes and ladders board. There were some last minute issues to do with the number of delegates (roughly twice as many as I’d bargained for!) and whether the activity would scale up to accommodate so many participants, but the session went better than I could have hoped, with all worries about cataloguers being a bunch of introverts being dismissed once and for all!”
Deborah and Jennie’s tips on running a workshop:
1. Think “activity”. Are there are ways to extend the “doing” part of your workshop from just talking/writing in groups to more of an “activity”? It adds an extra dimension to your workshop and people can often learn better when doing something involving touch or moving around.
2. Logistics. If organising a more practical activity, plan the logistics as though it were a military operation (e.g. how many people in a group?, how many bricks per table?, how should we arrange the room, how much time do we need to leave so participants can get to the back of the room for the second part of the workshop?). Remember to leave extra time for anything involving people physically moving around, people in groups being told to go somewhere have an annoying habit of moving much more slowly than a single person walking somewhere.
3. Testing. The Lego activity was trialled with some “volunteers” from Deborah’s library. Though it wasn’t exactly the same as the real-life activity this was invaluable to the success of the real-life workshop. Pilots can be particularly useful to see if you have left enough/too much time for the activities, to see any knots in your instructions and get general feedback on how you/the activity is being perceived.
4. Take a camera. The session will be over in a flash and you won’t remember all of it. It is great that we took some pictures so there are visual prompts that we can use to make improvements for next time we run a session.
*Or more precisely, in my handbag, on the carpet at CILIP, on the living room floor, under my desk at work, on my desk at work and probably down the back of the sofa (if I was brave enough to look…)